Referrals

Thank you for your interest in The Family Room and for choosing to partner with us in serving families involved in the child welfare system.

To participate in our expanded, therapeutic, hands-on parenting program, a family has to have an open child welfare case with one or more children in ODHS/Child Welfare custody. All referrals must be completed and submitted by a designated Child Welfare Representative. If you are a parent, attorney or community service provider, please contact the assigned caseworker about making a referral.

For information to be shared with TFR Staff, a signed Release of Information (ROI) is required for any parent referred for services and must be uploaded to complete and submit a referral. Please do not make attempts to complete the referral without uploading a signed ROI. A referral will not be complete or considered for services until the ROI(s) are signed and received by TFR Staff.

If you have trouble completing the online referral form, please contact referrals@familyroomoregon.org for assistance.

Thank you!

Please read our FAQs before completing this form.

Referrals: Frequently Asked Questions

What is the supervision level of The Family Room’s Expanded Group Family Time Program?
-Semi-Supervised Therapeutic Family Time
-TFR does not provide 1-on-1 sight/sound supervision for all families
-A parent must be able to take their child to the restroom or have brief periods of time without sight/sound monitoring by Staff.

Does TFR provide transportation?
-No.

If the child is in the physical custody of one parent, can TFR serve the non-custodial parent?
-No.

If an ODHS case closes, can TFR continue serving the family?
-No.

Can a parent with an active warrant participate in family time sessions?
-No.

Can TFR adequately serve children who have been diagnosed or suspected to have ASD or sensory processing disorders within a group setting which is a highly stimulating environment?
-This is determined on a case-by-case basis. Please consult with TFR Staff prior to making a referral by emailing referrals@familyroomoregon.org.

How do I know a parent is ready for services at The Family Room?
-They are attending at least 90% of their scheduled family time sessions or are waiting for family time sessions to be set up and ODHS worker feels confident the parent(s) can consistently attend.
-They express interest in more/expanded time with their child(ren)

Can TFR serve both parents simultaneously if there is concern for historical or current domestic violence?
-No. Only one parent can be served at a time.TFR is able to accommodate families with one or more parents who can visit together. If parents must visit separately, TFR can serve one parent at a time.

TFR Referral Form

Step 1 of 7 - Case Location & Details

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Case Location & Details
Date:*
MM slash DD slash YYYY
County*
Branch Name:*
Case Name:*
Case Number:*
Caseworker:*
First Last
Phone:*
Email:*
Supervisor:*
First Last
Phone:*
Email:*

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Parent
Please provide details for all parents being referred for services.
Parent Name:*
First Last
ODHS Participant Identification Number*
Gender:*
Prounouns:*
Date of Birth:*
MM slash DD slash YYYY
Language*
- Select All
- English
- Spanish
Ethnicity*
- White
- Hispanic or Latino
- Black or African American
- Native American or American Islander
- Asian/Pacific Islander
- Other
Address*
Street Address Address Line 2 City State ZIP Code
Phone:*
Alt Phone:
Email:*
Attorney Name:
First Last Suffix
Are there any children currently living in the home with this parent who are not in substitute care?*
- Yes
- No
Child Information:
Name Gender Date of Birth

Please click the + button to add additional children.

Additional Parent(s)

Parent Name: Phone: Email: Actions

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Child Details
Please provide details for all children being referred for services
Name
First Last
ODHS Participant Identification Number*

Gender:*
Prounouns:*
Date of Birth:*
MM slash DD slash YYYY

Language*
Select All
English
Spanish
Ethnicity*
White
Hispanic or Latino
Black or African American
Native American or American Islander
Asian/Pacific Islander
Other
Date of Removal from Parents:*
MM slash DD slash YYYY

Attorney:*
First Last Suffix
Briefly describe the children level of functioning (include developmental, medical, and any food allergies.*
Any Challenges with Sibling Interactions?*

Yes

No
Details:
Child's Parent(s)

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Child(ren) Details

Name Gender: Prounouns: Date of Birth: Actions

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Resource Parent Details
Please provide details for the resource parent(s). If there is more than one resource home associated with this family, please add them.
Resource Parent(s) Name:*
First Last Suffix
Resource Parent(s) Address:*
Street Address Address Line 2 City State / Province / Region ZIP / Postal Code Country

Language*
Select All
English
Spanish
Can the resource parent provide transportation?*
Resource Parents Phone:*
Alt Phone:
Resource Parent Email:*

Alt Email:

Name of child(ren) in home:

Please click the + button to add additional foster home
Add Additional Resource Home

Resource Parent(s) Name: Resource Parent(s) Address: Resource Parents Phone: Actions

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History & Details
Current Case Plan*
Date of Next Court Hearing:*
MM slash DD slash YYYY

Type of Next Hearing*
Is there a Court Appointed Spacial Advocate (CASA) Assigned?*

Yes

No
Name:
First Last
Phone:
Email:

Is this an ICWA Case?

Yes

No
Tribe:

Child Enrolled:
First Last
Contact Name:
First Last
Phone
Email:

Reason for Removal: Please provide a detailed account of why the child(ren) were removed from the home.*

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Services:
Please provide details as to the current or referred services for each family member.
SERVICES PARENT(S) ARE INVOLVED IN:
Parent Name Type of Service Service Provider

Please click the + button to additional service.
SERVICES CHILD(REN) IS INVOLVED IN:
Child Name Type of Service Service Provider

Please click the + button to additional service.
Briefly Describe Each Parent's Motivation To Parent Their Child(REN):

Please click the + button to add an additional parent.
Family Time (Visitation)
Are family time sessions (visits) currently happening?

Yes

No
Type of Family Time Sessions (Visits)*
In addition to the listed Parent(s) and Child(ren), are any other individuals approved to attend family time sessions?*

Yes

No
List Additional Approved Individuals:
Name Relationship to Child

Current Family Time (Visitation) Schedule for Parents:*
Day of the Week: Time: Which Parent: Supervision Level:

Please click the + button to add additional days/times.
Any Additional Information?

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Parent Release of Information
Parent Release of Information:*

Drop files here or

Accepted file types: jpg, pdf, doc, docx, png, Max. file size: 300 MB.

In addition to releases of information for each parent referred, please upload any necessary or helpful documents for TFR (ie: ROIs, visit notes, assessments, evaluations, meeting notes, etc.

Drop files here or

Accepted file types: jpg, doc, docx, pdf, png, Max. file size: 300 MB.

TFR POLICIES AND PROCEDURES*
SELECTING AGREE INDICATES ACKNOWLEDGEMENT OF THESE POLICIES AND PROCEDURES AND IS REQUIRED FOR SERVICE RECEIPT AT THE FAMILY ROOM.
TFR is a community resource offered to child welfare-involved families. All policies and procedures are determined by TFR. Please refer to signed MOUs for additional details.

TFR offers a professional service and is staffed by educated, experienced, and trained social workers. Our program is a registered 501(c)(3) non-profit organization and carries adequate and appropriate liability insurance.

Requesting family time (visitation) at TFR automatically grants our program with the authority to determine logistical details relevant to the implementation of each individual session, including but not limited to the transportation of children before, during, and after each session as well as the specific TFR location for each session. The safety and well-being of each individual family, as well as the program as a whole, is foundational when determining logistical details, whether proactively in advance of each session or urgently as unforeseen challenges arise within each session. Safety concerns can be discussed with TFR staff on a case-by-case basis.

ODHS/Child Welfare Representative is expected to notify TFR staff 24 hours prior to a scheduled session in the event of a cancellation. A session will not be considered canceled until ODHS/Child Welfare receives written or verbal acknowledgment of the cancellation from TFR staff. TFR will notify ODHS/Child Welfare via email in advance of any necessary cancellations, i.e. due to inclement weather, sick children, or unavailable parents. TFR generally follows ODHS’s inclement weather policies.

Child welfare caseworkers are welcome to visit their families during their family time sessions at TFR. To ensure a safe and trauma-informed family time environment, we expect advance notice of each caseworker visit and that caseworkers refrain from discussing case information while at TFR. Caseworkers are welcome to have case planning conversations with their clients after TFR sessions off-site of our program.

TFR will refuse any attempts to serve legal papers to parents while attending our program.

ODHS/Child Welfare must notify TFR of any active warrants for an enrolled parent. Any parent with an active warrant is not permitted to attend family time sessions at TFR.

Any persons other than the approved birth parent(s), i.e. CASA’s, relatives, or service providers, need to be approved in advance of each visit by ODHS/Child Welfare. Additional visitors are not considered approved to visit until ODHS/Child Welfare receives written or verbal acknowledgment of the request from TFR staff.

Name
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